Operations Assistant (Remote)
Job Summary:
The Operations Assistant supports the Operations Department by assisting with administrative, HR, and legal support.
Main Responsibilities
- Administrative duties, including managing department inbox and answering phones
- HR activities, including recruitment, onboarding, engagement and development support
- Legal and compliance support, including assisting the HIPAA Officer with yearly audit and maintaining other corporate compliance records
- Database management of department spreadsheets
- Management of department files, including legal paperwork and SOPs
- Collaborates with management to identify opportunities to streamline processes and develop new procedures that support the department and company
- Maintain business files. Prepare internal communication documents such as training material and support
- Other responsibilities as assigned
Other Responsibilities:
- Back-up other operations department team members, as needed
- Performs other related duties as assigned
Required Skills/Abilities:
- Strong written and verbal communication skills in English
- Excellent time management skills
- Strong attention to detail
- Strong organizational skills
- Strong technological skills with ability to troubleshoot, research and resolve issues
- Reliable
- A team player
- Experience with Microsoft Office Suite and Google Workspace
Education and Experience:
- High school diploma or equivalent
- Desirable: Past HR, legal support and/or bookkeeping experience
What we offer
- Unlimited PTO
- U.S. holidays paid
- Paid professional development & training
- Fun extras, such as a monthly team fun hour (where we get together and play games and just hang out)
- A diverse, welcoming work environment
- Opportunities for training, growth, and advancement
Additional information
- This is a remote, full-time position as part of our team. You may be located anywhere in the world for this position.
- You must be willing to work in US hours – 8:30am to 5:00pm CST.
Please upload your CV and the results of these assessments: DISC Assessment and internet speed test (click the links to access and take each one). Applicants that do not submit these results will not be considered.
